Customer case study

How one small school reimagined its systems for big impact

All Souls St Gabriel School knew their systems were holding them back. Too many platforms, too much duplication, and not enough visibility across the school. Here's how moving to a single source of truth is reshaping how staff, students, and families connect.

In partnership with

Watch the story

1

Platform

Supporting enrolments, academics, finance, and community

450

Students

A regional school serving families across North Queensland and beyond

5

Leaders

Share their experience of the transition to Veracross in their own words

Five leaders. One shared shift.

In their own words

A move to a new SIS impacts different parts of a school differently. Here's what various leaders across All Souls had to say about moving to a new system.

Shannon Lee

Headmaster

"We're moving away from a system where we've had lots of different pieces of software and trying to get them to interact with each other is cumbersome and leads to errors down the line. Having a single source of truth with Veracross as our central nervous system is absolutely critical for us."

John Hitchman

Head of Enrolments

"We don't want to be going from one system to another looking for data. We want to be able to produce reports, we want to be able to harvest that data, we want to be able to analyse that data."

Sophie Urquhart

Business Manager

"Having siloed operations is very difficult to manage, not only for our people, but for positive outcomes. Having one source where parents can receive information about timetables, what's happening in the sporting world, if there's been a change to something, it's just going to make life much simpler for the families but also for our staff."

Jess Marley

Dean of Studies

"The biggest impact for our staff is going to be how we can track students and how they access information. Having the flexibility to be able to run a query and build reports means that we can have that information at our fingertips at all times."

Karen Story

Head of Junior School

"We have had a fairly large number of what I would say bolt-on programs... some of them work together, some of them don't, and that's been difficult."

Outcomes

What's changing at All Souls

Leadership & Operations

A single source of truth across the school

Rather than reconciling data across multiple disconnected platforms, school leaders now have one central system -- reducing errors and giving staff the visibility they need to operate confidently.

Enrolments

Richer data, without the system-hopping

The enrolments team can now produce reports, harvest insights, and analyse family data without switching between systems -- turning data that was once scattered into something actionable.

Finance & Administration

Less complexity for staff and families alike

Siloed operations made everyday management harder for everyone. A unified platform means parents receive consistent, timely communications, and staff spend less time managing information across disconnected tools.

Academic

Student tracking and reporting at their fingertips

Staff can now run queries and build reports on the fly -- giving the academic team real-time access to the information they need, rather than relying on manual processes or workarounds.

Junior School

Replacing a tangle of bolt-on programmes

All Souls had accumulated a large number of bolt-on solutions over time -- some working together, some not. Moving to Veracross replaces that patchwork with a coherent, integrated platform.

Not sure if you're ready?

Two resources depending on where you are in your thinking

Whether you're exploring the idea or preparing for change, we've created resources to help you take the next step.

Early stage

How is your school's SIS holding up?

A quick checklist to help you reflect on your current systems: what's working, what's not, and where there may be opportunities to improve.

Download worksheet ›

Mid stage

Honest implementations

Hear directly from schools navigating the transition to a new Student Information System, including the challenges, learnings, and outcomes.

Learn more ›

All Souls St Gabriel School is a co-educational boarding and day school located in Charters Towers, North Queensland. With students from Pre-Prep through to Year 12 — and a large boarding population — the school serves families from across regional and remote Australia.

Supporting that community requires systems that are reliable, connected, and accessible from anywhere. But like many schools, All Souls had built up a collection of systems over time, each solving a need but not always working together.

That's what led them to Veracross.

How one small school reimagined its systems for big impact

In their own words

What's changing at All Souls

Hear from All Souls St Gabriel School

One story, seamlessly told

Two resources depending on where you are in your thinking

About All Souls St Gabriel School

A small regional school with a broad reach

See Veracross in action at your school