Independent and private K–12 schools are complex ecosystems — yet too often, the systems that support them are fragmented. Admissions data lives in one tool, academics in another, health records somewhere else, and development and finance in yet another system. The result is data chaos: duplicate records, inconsistent information, manual handoffs between departments, and staff spending valuable time reconciling spreadsheets instead of supporting students and families.
As a student information system built exclusively for K–12 private and independent schools, Veracross 360 is designed to eliminate data chaos by unifying your entire school with robust solutions for every department. One login. One system. No juggling disconnected tools. With a one person, one record database at its core, every team works from the same accurate, up-to-date information — always in real time.
Veracross 360 encompasses the full suite of Veracross product offerings, bringing clarity, efficiency, and confidence back to school operations. Watch the video below discover how operations can transform when every department is truly connected.
One Person, One Record: A Single Database for Life
At the heart of Veracross 360 is its most important differentiator: a one person, one record database designed to stay with each constituent for life.
Many schools today operate in “data chaos”: multiple disconnected systems with separate databases that require constant syncing and shuttling of duplicate records from one department to another. Even when SIS providers claim their tools are “fully integrated,” behind the scenes schools are often managing a complex web of data handoffs. The result is familiar pain: inaccurate reporting, communication mistakes, duplicated effort, and staff time consumed by manual data entry, deduplication, and troubleshooting data integrity.
Veracross 360 eliminates this chaos by maintaining one central database that powers every department in real time. There are no competing systems of record and no duplicate profiles living in separate tools. Every team works from the same up-to-date information at the exact same time.
[With Veracross] We now have data we trust, and data has become an asset rather than a hindrance.
What does “for life” really mean?
From the moment a prospective family inquires a record is created, and that same exact record follows that student and their connected family members through every stage of their journey with your school.
When a student becomes an alum, their record doesn’t get duplicated or rebuilt — it simply evolves. That continuity gives school staff a complete, trusted view of each person’s history and engagement. For development teams, it’s especially powerful: they can see the full lifecycle of a relationship and create more personalized, relevant outreach based on years of accurate, connected context.
With everyone working from the same record, schools also unlock operational efficiencies that are hard to achieve with siloed systems. Departments no longer have to wait for another team to “finish their part” and pass data along — admissions can review and make decisions while the business office prepares financial aid and account setup, and academics can plan for enrollment, all in parallel. The outcome is fewer bottlenecks, fewer errors, and more time spent on mission-driven work that truly supports students.
A Closer Look at the Veracross 360 Solutions
While each solution is powerful on its own, Veracross 360’s true strength comes from connecting your entire school around a shared source of truth. Every solution works seamlessly together through a single database, giving schools a holistic, real-time view of each constituent — without duplication, syncing, or manual reconciliation.
Here’s a closer look at how those solutions come together to support the full life of your school community.
Core School Operations: Admissions, Academics, Business Office, and Development
At the foundation of Veracross 360 are the core systems schools rely on every day to operate smoothly and strategically.
For admissions and enrollment teams, Veracross 360 provides a flexible, end-to-end solution that supports inquiries, applications, events, tours, and enrollment contracts. Schools can design application workflows that reflect their unique review processes, while families benefit from a clear, intuitive experience. Because admissions data lives in the same system as the rest of the school, accepted students don’t have to be “handed off” to another department — everything is already in place.
In the classroom and academic offices, teachers and administrators use Veracross to manage attendance, grades, transcripts, and report cards. Academic data flows naturally into family and student portals, ensuring that the right people see the right information at the right time. Division heads and administrators can view trends across classes and grades, all without exporting data or reconciling spreadsheets.
The business office benefits from direct integration with admissions and enrollment data, allowing tuition accounts, payment plans, and financial aid to be prepared in parallel with enrollment decisions. Veracross supports billing, payments, and general ledger management in one system, reducing delays, errors, and duplicate work.
For development teams, Veracross offers robust fundraising and donor management tools that are deeply informed by a constituent’s full relationship with the school. Gifts, pledges, and campaigns live alongside enrollment history, alumni status, and family connections, enabling more personalized, strategic outreach.
Across all of these departments, families, students, staff, alumni, and board members access information through a single secure portal, with schools fully controlling what is visible to each audience.
Magnus Health: Student Health Management
Student health information is some of the most sensitive data a school manages, and Magnus Health was built specifically to handle it securely and efficiently.
Used by more than 1,000 schools, Magnus Health allows schools to collect and manage health forms digitally — eliminating paper packets and manual follow-ups. Nurses and health staff can track medications, document visits, and record notes within a secure, HIPAA-compliant environment.
Magnus also plays a critical role in safety and preparedness. Authorized staff members can access essential health information for students participating in field trips, athletics, or after-school activities. This ensures the right information is available when it’s needed most, and available only to those who are permitted to see it. Within Veracross 360, Magnus Health securely leverages the same student records, maintaining continuity while preserving strict privacy controls between academic and health data.
The Magnus Health platform has also been completely rebuilt from the ground up with faster performance and exciting new features. Centered around a new design philosophy that’s user-centered, clean, and intuitive, enhancements are delivered 10x faster and the platform performance is 15x faster than ever before.
ePraise: Student Behavior and Well-Being
Behavior and well-being are central to student success, and ePraise gives schools a modern way to track, understand, and respond to student behavior, both positive and negative.
Teachers can quickly log notable moments, whether it’s a student demonstrating kindness, leadership, or collaboration, or a concern that requires follow-up. Positive behaviors can be reinforced through points and rewards, helping schools foster a culture of recognition and encouragement.
ePraise also provides a confidential way for students to report concerns about peers, including bullying or safety issues. These reports are routed automatically to the appropriate administrators, allowing schools to intervene quickly and thoughtfully.
Administrators can identify trends across classrooms, grade levels, or individual students, enabling proactive support rather than reactive discipline. Integrated into Veracross 360, behavior data becomes part of the broader student story — without living in isolation.
Digistorm: School Websites and Mobile Apps
A school’s website is often the first point of connection for prospective families and an essential communication hub for current ones. Through their modern, mobile-first websites and native apps, Digistorm, Veracross solution, helps to transform the way you grow, communicate, and connect your community.
Digistorm websites are designed exclusively for K–12 private and independent schools. They offer flexible design options, award-winning creative, and pricing and contract terms that reflect the realities of school budgets. Unlike templated solutions, Digistorm sites allow schools to express their unique identity and story while remaining easy to manage.
Digistorm also powers the Veracross mobile app, giving families a dedicated, branded app experience. Parents and students can access schedules, communications, grades, and important updates directly from their phones, with confidence that the information is always current right in the palm of their hand.
Because Digistorm integrates natively with Veracross, your website and app become much more powerful than static communications tools — they become a real-time extension of your SIS where updates can happen with ease.
More Flexibility with the Veracross Open API
Veracross 360 includes one of the most powerful read/write open APIs in the industry. This enables schools to build a cohesive software ecosystem, directly connected to our single-record database — eliminating disconnected tools while preserving flexibility and choice. Schools can choose from a robust library of 200+ integration partners or add their own based on your school’s requirements.
The Veracross Open API offers a two-way sync to easily get data in and out of Veracross. Schools can save time and work confidently knowing that they always have the most up-to-date information. This allows schools to integrate the third-party tools they already love, while keeping data flowing in one, central database.
A Phased Approach to Implementation
Veracross 360 is about the choice to use what works best for your school community. As one of the few SIS vendors to adopt a phased implementation approach, schools are better positioned to:
- Limit the time they are paying for two systems
- Properly budget for upcoming spend
- Provide flexibility for each department to implement according to their operational seasonality
With this approach, your school can ensure a smooth transition to a more efficient and integrated SIS, ultimately enhancing the overall educational experience for students, parents, and staff.
We were managing with the former SIS in a way that worked. But it was a way that we cobbled together in a workaround that was really elaborate and caused a lot of difficulty for teachers and others. It turned out that Veracross could handle it with no difficulty at all.
Why Schools Choose Veracross 360
Schools choose Veracross 360 because it gives them back what matters most: time, clarity, and data confidence. It’s not about adding more tools. It’s about creating a connected, thoughtful ecosystem that works the way schools do.
- More Time for Impact: By eliminating manual data work and duplicate systems, staff can focus on programs, students, and innovation — not spreadsheets.
- Better Student Outcomes: With a complete, 360-degree view of every student —academics, activities, behavior, and engagement — schools gain insights that support both academic and social-emotional success.
- A Unified Community: Fewer systems mean less confusion. Teachers, families, students, and staff all share a consistent experience, improving collaboration and communication.
- Powerful Reporting, Your Way: Because all your data lives in one place, Veracross offers unparalleled, self-serve reporting capabilities with unlimited custom queries across departments, built-in dashboards, charts, maps, and calendars, hundreds of prebuilt reports available with one click, and more.
Whether you are already using pieces of the 360 suite or looking for a school management solution that gives you complete control of your data, get in touch to see how Veracross 360 can transform the way your school functions for the better.
